9.2.2023 Digi.kansalliskirjasto.fi (hereinafter referred to as "Digi") is a presentation system for digital material, developed and maintained by the National Library of Finland. Digi users can, for example, search for materials and mark, share, search for and use clippings of the digital material.
Name of register
Personal data register of Digi users
Controller and contact information
National Library Mikkeli Unit Saimaankatu 6 50100 Mikkeli
Users can contact the controller by using Digi's feedback form. The controller's target response time for requests for contact concerning questions submitted via the feedback form is within seven working days.
You can contact the data protection officer of University of Helsinki via e-mail: tietosuoja@helsinki.fi
Purpose of processing personal data
The purpose of processing personal data is to enable the management and monitoring of access rights and user IDs for the Digi service and the related compilation of statistics, as well as problem solving, customer service provision, and collection of log data. Users may browse through Digi without signing in, in which case only technical identification data of Digi use will be recorded.
By logging in to the service, the user consents to the processing of personal data. Personal data may be used to identify users so as to provide them with individualised services, such as the marking of clippings and extended access rights to materials.
Persons under the age of 16 years must have permission from a legal guardian before creating an account.
Additionally, we use the personal data of our users to monitor the use of the service via internal tools and Matomo of National library. Information collected for data analysis by the analytical system
IP address
Browser Type / Version (e.g. Chrome 110)
Browser language (e.g. Finnish)
Operating system (e.g. Windows 11)
Device brand, type, model
Display type
Referring URL (the last page you visited)
Loaded pages
Clicks
The country, region, and city from which the request was sent
Search terms
This processing of personal data is based on the legitimate interest of the data controller.
Information content of the register
The register contains (depending on the login service used) the following identification data on each registered person:
person's name, user ID, email address and
user-specific identification code, such as eduPersonPrincipal
When a Haka ID is used for logging in, Digi processes the following data types:
data describing the user's home organisation
data describing the user's relationship with the home organisation, and
data describing the user's right to material licensed by the home organisation.
Certain identification data (e.g. IP address) will be saved in the log data.
Rights of the user
1. Right of access and rectification of incorrect information The user must contact the controller in order to view his/her collected personal data (request form). The request must identify its target and the submitter must be able to present proof of right of access. Google, Facebook or Twitter users must rectify incorrect information in any data retrievable from these services in the relevant service. If the personal data retrievable from the home organisation of a Haka user contains incorrect information, the user must contact their home organisation.
3. The right of appeal User can request legality of activities of university to be evaluated by the data protection ombudsman (tietosuoja@om.fi)
Data sources
Google, Facebook and Twitter user IDs can be used to register in the Digi service. Users can also log in to the service by using their Haka or Digiweb user IDs. When using a Google, Facebook, Twitter or Haka user ID, user data will be retrieved from these registers. With Digiweb, the data is obtained from the user or their representative upon applying for the user ID.
Regular destinations of disclosed information
As a rule, information is not disclosed or transferred outside the system. However, the University of Helsinki or the National Library has the right to disclose information to the police or other relevant authorities for the purpose of resolving an information security incident or conducting a criminal investigation.
Protection of the register
Information is only stored in electronic format. Registration data is not classified as public information. Only named and identified members of maintenance staff can process this information for the purpose of performing their work or customer service tasks.
The digital collections of the National Library are freely available online, with the following restrictions:- the in-copyright material are available in: